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Research in Other Countries => New Zealand => New Zealand Completed Requests => Topic started by: SpudKiwi on Wednesday 29 January 20 18:29 GMT (UK)
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Hello.
Does anyone know where I could find the original birth records books for Dannevirke 1918?
I ask as the NZBDM has the wrong details on my grandmothers birth certificate. Date, place, and mother are right (father not recorded), but her name is spelled wrong and the gender is wrong as well. I suspect an early transcription error. DIA-NZBDM have said that it's not their problem, so I would like to find the original record to provide to them to get the register corrected.
I'm not sure of the relevance of this, but the printout NZBDM gave me was a typed one and not the handwritten one you normally get.
My mum remembers looking at the books at the council office in Dannevirke many years ago when investigating who her grandfather was and her recollection is that it was all correct there.
I rang the Dannevirke Service Centre of the Tararua District Council but they were strangely unhelpful and a tad unpleasant.
Any help or guidance would be most appreciated.
Thank you.
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Request a Printout from NZBDM, this is a photocopy of the register entry. I am surprised they will not assist you to make amendments to their database, I have found them to be very helpful when I have requested changes to incorrect transcriptions.
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AbbyKatNZ, I did order the printout from NZBDM. I did not get a copy of the handwritten register, but a typed version on plain paper.
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AbbyKatNZ, I did order the printout from NZBDM. I did not get a copy of the handwritten register, but a typed version on plain paper.
Did they explain why it wasn’t a copy of the register entry?
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No explanation was forthcoming, other than this text which accompanied the printout...
Attached is an Adobe PDF of the printout you ordered. A printout is a copy of the information from the registration and is not a legal document. Printouts are usually used for genealogical information purposes. A printout is either typed or a copy of the handwritten entry. Whether a typed or copy of the handwritten entry is issued depends on the record - this is not an option.
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I suggest you ask them to explain why you didn’t get a copy of the register entry as you want to see what was in the original entry due to the errors. The only time I have ever seen this type of printout was when the child was adopted after being placed in a children’s home.
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I have asked them. Here is the response 90 minutes afterwards...
Thank you for your email.
I understand that you have queries regarding the printout that has been issued to you.
I can advise that the information we were provided with at the time the birth was registered has been recorded correctly on the printout you have received.
The only record I have found is the record that has been issued to you.
I don't really believe that between 11:30am and 1:00pm that there was time to look up anything. Whatever records they have contain the errors. Hence why I think the errors occurred very early on in the transcription process, and why I would like to find the original registration books if possible.
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Hello.
Will probably find that for preservation reasons the original register is no longer being photo copied, and more recent typed transcripts are being used for the record.
Historic records are now held in central archives, and not at the agency that took the original registration. Eg Local Post Office or Court.
Others on the forum, better informed than I, will be along soon.
Alan.
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Hello,
I suggest you set out 'chapter & verse' in another e-mail. BDM are usually very good at responding and correcting where they can. Their hands are however tied where the the spelling in the original record is wrong. Hopefully the gender issue can be sorted, perhaps by providing her marriage details?
bdm.nz[at]dia.govt.nz
Minniehaha.
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Thanks minniehaha. I would still like to know if it is possible to see the original registers, wherever they may be. If I draw a blank with that, I will go armed with what I have.
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According to BDM, they hold the registers.
Minniehaha.
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Hello SpudKiwi.
QUOTE “Thanks Minniehaha. I would still like to know if it is possible to see the original registers, wherever they may be. If I draw a blank with that, I will go armed with what I have.” Quote END
As I have yet to master adding a link to an Archives NZ search result page info, that I would like to draw your attention to, I’ve taken some page screen images, to which I have added some (Red ink) notations. I believe you are looking for 1918 registrations, so over 100 years ago, when a single entry, but not in a book register claiming to have year 1920 registrations.
(Past postings have seen my links take you only to the search box)
Two postings of images as they exceed the uploading limit.
Alan.
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And two more.
I have been present at the Auckland Archives when a registered user has visited and handed over an authority issued by the Court, allowing the staff to bring up the record for the permit holder to view the held record. So it is possible to arrange, IF a registered reader (relatively simple process) and it is deemed you have a suitable case for seeking a viewing.
Alan
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Hello again.
Have you tried the name (and varients) of interest in an ARCHWAY search?
The Archives listings have a file R20957672 subject matter Dannevirke Hospital Childrens Ward 1917 - 1921 held at Wellington.
This file may be an administrative file, establishing of etc, or a file containing patients clinical notes & admission / discharge info; correspondence etc.
From previous experience people named in files held, may or may not, be fully indexed.
File notated that there MAY be some restrictions.
Alan.
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I ask as the NZBDM has the wrong details on my grandmothers birth certificate. Date, place, and mother are right (father not recorded),
I'm not sure of the relevance of this, but the printout NZBDM gave me was a typed one and not the handwritten one you normally get.
Was your mum adopted out by her birth mother?
From BDM's website under "Glossary"
Printout A scanned image of the original record, however if a record has been updated or corrected it will be typed, as a correction cannot be made to a scanned image.
All records 1998 onwards will be typed as there is no scanned image.
Non-emailed printouts are produced on plain white paper.
This may explain the printed version
Cheers Janette
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My mum was not adopted. My grandmother was illegitimate though, but not adopted out. In the father column there will be no entry or "not recorded" or some such thing.
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I am encouraged that it appears the Dannevirke Birth Register is held in Auckland, thats quite handy to where I live.
A bit discouraged at the amount of hoops it looks I may have to jump through.
Would the first hoop be presenting my case in writing to The Registrar-General, Births Deaths and Marriages, Department of Internal Affairs, PO Box 10-526, Wellington 6143?
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Hello again.
Personally I would seek clarification first, from the staff manning the Auckland branch reading room.
Alan.
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Thank you Alan, you've been amazing.
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EDITED
A bit discouraged at the amount of hoops it looks I may have to jump through.
Edited
Don't let the reading room put you off. Easy located with usually about six off street car parking spaces. Just a little way to walk to the front door. Alan
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Hello again.
This week I enquired at the public reading room counter, about the original B. D. & M., records that were registered with the local Governmental agency, throughout the country, 100 + years ago. (Court Houses and Post Offices etc.)
I was informed that; yes the Archives NZ branches do hold original registers (& some local area compilations) from which the Department of Internal Affairs compiled their national record at Wellington; but since the introduction of new legislation, to greater protect from identity theft, even “historic” (100+ years) records are deemed “restricted” and the public are denied access.
Hence the RESTRICTION DOES NOT EXPIRE notation.
The archivist stated that occasionally, to her knowledge, the Registrar-General has requested Auckland branch ARCHIVES staff to look up, and produce a reproduction of an entry for Internal Affairs, but they have never processed a permission granted by the Registrar-General, for a member of the public, to be able to gain access to witness an entry therein.
I am therefore very lucky that I chose to pay to witness such entries therein, back in the 1980’s when I looked up records at Auckland B. D. & M., Ngaruawahia Post Office, Hamilton Court, and Cambridge Post Office.
Any redress therefore appears to be with/through dialogue with the Registrar General, B D & M, Department of Internal Affairs, Wellington.
Alan.
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Hi Alan,
That news is most dire, but thank you so much for taking the time to find that out for me.
:)